Security Officers Better Understand Their Tasks When Digital Post Orders Replace Paper & Pencil

Security guard with arms crossed

Secure premises; patrol corridors; conduct safety checks – these are only a few security officers duties and responsibilities undertaken by many security professionals operating daily. What makes a general post order for security officers better than others? Depending on the type of security officer employed as well as the environment in which they are to watch over, duties and tasks may vary. Yet, one thing remains the same: post orders are written instructions that clearly outline duties, responsibilities, and expectations of security officers.

Create Concise Orders That Help Security Officers To Remain On Task

Typical post orders require conciseness, readability, and dependability; a security officer’s success is mainly measured by how well post orders are understood and, when they are tasks, completed. Paper orders or worse, word of mouth orders, invite miscommunication and creates a situation in which accountability fails to exist. Good orders are those that are clearly understood. Yet, it’s not good enough for orders to just be clear. For post orders to be concise, they must be simple and should also be digitally tracked. Instead of relying on written instructions, orders that are digital can easily be updated and distributed to officers so that immediate feedback can be given on whether an order is understood or completed as it was intended.

m-Post, security officer tools - security workforce management systems allow for post orders to be conciseAvoiding extreme misinterpretation and miscommunication between supervisors and security officers is a positive aspect of using a professional security workforce management system. Those who deal with tracking down security officers already know that ensuring if a post order has been completed as intended can be challenging, especially if there lacks real-time verification, notification, or acknowledgement from that security officer. Creating a set of post orders customized per site will help standardize a security officer’s duties and responsibilities so that shifts are completed as intended. In the long run, having standardized tasks, duties, and responsibilities avoids complicated issues and hearsay by establishing a track record that is documented, fundamentally establishing trust and reliability between the client and the security company.

Post orders can be organized by category so it’s easy to find.
Security officers can easily read concise post orders, ensuring that they know what needs to be done.

Here are a few reasons why customizable post orders are an essential feature for streamlining and creating concise officer duties:

All Tasks Are Organized: Post orders ensures security procedures are followed; this means instructions given for each order can be recognized and accepted by the security officer.

Regulatory Inspections Are Maintained: Customizable post orders ensures guard duties include any necessary regulatory inspections per site; this means annual or other routine inspections not conducted on a regular basis are remembered and appropriately conducted. In this instance, having customizable post orders for safety checks, such as for a building’s fire extinguishers, maintains a company’s compliance to mandated regulations and ensures that contract requirements are satisfactorily met.

Post Orders Are Adaptable: Proper post order management means that the need for any modifications can be fulfilled. Instant modifications to a post order can range from distributing different security officer instructions during a shift or relaying temporarily post order updates due to seasonality, allowing for increased safety and accountability.

Streamline All Security Officer Duties & Responsibilities

Post orders also allow security officers a level of accountability and responsibility for the work they are tasked to perform. Top security companies know that when post orders are concise and informative, sites are safer, supervisors manage officers more efficiently, communication  becomes streamlined, and misunderstandings among workers are avoided.

Security Professionals Know That Post Orders Are Better Followed When Using Technology. Workforce Accountability Is Best Accomplished When Security Companies Use A Comprehensive Security Workforce Management System.

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